Title	Campus Secretary
Department	Middle School Campus
Reports To	Campus Principal
Compensation	CIS 305
Days	226	Revised: 06/06/2024

 

PRIMARY PURPOSE:

Ensures the efficient operation of the school administration office, provides clerical services for the school’s administration staff, and ensures the efficient file maintenance of the school’s finance, cash, and budget accounts.

 

QUALIFICATIONS

Education and Certification Requirements

• High school graduate or GED equivalent
• Candidate must have satisfactory outcome of fingerprinting background check

Knowledge and Skills

• Proficient typing, word processing, and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
• Knowledge of basic accounting principles
• Ability to meet established deadlines 

Experience

• Minimum of one (1) year of verifiable secretarial experience 

MAJOR RESPONSIBILITIES AND DUTIES:

(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.) 

• Respect the confidentiality of the position
• Maintain the general office files
• Receive school money, accounts for receipts, prepares bank deposits, writes checks, and maintain the accounts in the school activity fund where applicable
• Balance bank statements and records for audit
• Coordinate appointments for conferences with principal, assistant principal, counselor and all teachers
• Receive and distribute mail
• Instruct and assist teachers and aides in the operation of office machines if needed
• Prepare materials for school distribution
• Prepare and keep such reports as may be required by the principal, assistant principal, district and other authority
• Greet visitors to the school in a professional and pleasant manner
• Answer office telephone and respond appropriately to request for information
• Complete necessary forms for entering and withdrawing students
• Maintain record of sick leave and prepare absence from duty forms and time sheets for custodial and paraprofessional staff
• Keep current list of students by room
• Assist with the placement of substitute teachers as needed
• Assist with employee absence reports and records
• Type correspondence for all school staff
• Check in tardy students and supply them with a tardy slip
• Create and maintain all student cumulative records
• Assure the coverage of the clinic when the health aide is at lunch, on break or unavailable
• Coordinate morning announcements, aide the students in making these daily announcements. Make any necessary afternoon announcements
• Dispense supplies to all faculty members throughout the year
• Assist with supervising students on in school suspension
• Prepare all work orders
• Post and record all purchase orders and requisitions
• Perform other duties as assigned, based on department needs
• Must complete designated district technology proficiencies each year
• Requires a basic knowledge of technology/computer skills
• Ability to use personal computer to access district programs, emails, and other resources
• Maintain a consistent professional demeanor and appearance
• Ensure compliance with the Texas Educator’s Code of Ethics
• Daily attendance and punctuality at work are essential functions of the job 

Supervisory Responsibilities: 

Monitors the work of the clerical aides and office help      

 

Equipment Used: 

• Office equipment – personal computer, printer, calculator, multi-line telephone, software programs and peripherals, copier, fax, and other equipment applicable to position
• Communication equipment – radio communication equipment, cellular telephone 

Mental Demands:

• Ability to read, concentrate, communicate (verbally and written), interpret, reason, understand verbal instructions, memorize, coordinate, compile, compute
• Work with frequent interruptions and maintain emotional control under stress 

Physical Demands:

• Frequent: Sitting, standing, walking, climbing stairs and/or ramps, balancing, stooping, kneeling, crouching, crawling, pulling, pushing, reaching, repetitive hand motions, hearing, speaking clearly, visual acuity, distinguishing colors, driving, traveling
• Occasional: Lifting, light, under 15 pounds 

Environmental Factors:

• Frequent exposure to temperature extremes (hot and cold), humidity extremes, noise, low or intense illumination, vibration
• Occasional exposure to biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.)
• Work alone, work prolonged or irregular hours

Nondiscrimination Statement:

The Judson School District considers applicants for all positions without regard to race, color, national origin, age, religion, sex, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status.